Identify the strengths & weaknesses of their students (20 students) during first year itself.
For this, arrange some outdoor sessions (min. 24 hours), just like the one conducted by placement cell for second/ third year ECE students with all ECE faculty members. (From our experience we were able to establish a very good relationship with all 60 students & were able to identify their strengths & weaknesses. This helped a lot in establishing a very healthy mentoring system)
This can be arranged after 1 or 2 months from the start of the semester.
After this program each mentor must be able to identify & classify the students (keep it confidential) in different categories like, who excel in academic & co academic activities, with low IQ level, lazy in character etc.. so that the mentoring can be according to the student needs.
Utilize first year for building relationships, preferably in an informal way.
Keep record of findings of each of their wards, keep it confidential & if needed disclose the findings to HOD.
HOD can monitor these by monthly (or more often if needed) & suggest steps for improvement or betterment.
HOD must take initiatives to get external (external to dept.) help, like counseling, enhance commn. Skills etc.. if needed.
Casual visit of the mentors to their respective class on a daily basis is advisable. During each semester, at least one of the staff advisor must handle one subject of their batch. This help the advisors to have a daily update of their batch.
Mentors must keep a friendly relationship with parents, so that they may share the behavioral changes they noticed, so that we can easily give proper guidance.
Weak students for all subjects in all batches were identified and extra classes were given (for problematic papers, extra problems were given to solve) by the respective faculty teaching the subject and the details of the remedial classes were maintained in the Course File. Progress in the studies was reported in many cases.
Peer Group Study:-
Peer groups were formed in each class with 5/6 students in each group. Grouping was done on the basis of academic performance of the students in such a way that each group will have one or two top level students, 2/3 medium level students & one weak student. Facilities were given for them to discuss & study under the supervision of teachers during evening till 5.30pm. (on Tuesdays & Thursdays)